Agenda, decisions and minutes

To approve as correct the minutes of the meeting held on 21^st July 2016

The minutes of the meeting of the Cabinet held on 21^st July 2016 were approved as a correct record and signed by the Leader.

To receive any declarations of interest from Members of the Cabinet

There were no declarations of interest.

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

The Cabinet Member for Leisure and Culture gave an update on car parking issues at Southwater Country Park. It was noted that additional overflow parking had been provided. Officers and local Members would continue to look for additional solutions.

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

No questions had been received.

To receive a report from the Cabinet Member for Finance and Assets on a proposal for the replacement of the Financial Management System in 2017

RESOLVED

            That the contract for a new financial management system be awarded to Company C, as detailed in Appendix 1 to the report.

            REASON

            The Council’s current FMS contract expires in November 2017 and the Council is required to purchase a new FMS to ensure that an effective and robust financial system is in place.

The Cabinet Member for Finance and Assets reported that no extension was permitted to the current contract for the Council’s financial management system (FMS), which would expire in November 2017.  A procurement exercise had therefore been carried out, jointly with Adur-Worthing Council, to choose a modern, fit for purpose replacement FMS.  Implementation of the new FMS system would run concurrently with the old system, with the intention of a go-live date in the summer of 2017.

Details of the results of the tender process were submitted.

Whilst the Finance and Assets Policy Development Advisory Group had not met since the tender exercise had concluded, the views of the members of the Group had been sought and all those who had responded supported the proposal.

            RESOLVED

            That the contract for a new financial management system be awarded to Company C, as detailed in Appendix 1 to the report.

            REASON

            The Council’s current FMS contract expires in November 2017 and the Council is required to purchase a new FMS to ensure that an effective and robust financial system is in place.

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee

There were no matters currently outstanding for consideration.

To note the Forward Plan

The Forward Plan was noted.

There were no matters of special urgency to be considered.