Agenda and decisions

Venue: Conference Room, Parkside, Chart Way, Horsham

Contact: Email: committeeservices@horsham.gov.uk  Direct Line: 01403 215465

Items
No. Item

2.

Minutes pdf icon PDF 213 KB

To approve as correct the minutes of the meeting held on 7 October 2021

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

3.

Declarations of Members' Interests

To receive any declarations of interest from Members of the Cabinet

4.

Announcements

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

5.

Public Questions

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

6.

Update on the Council's financial position and Medium-Term Financial Strategy pdf icon PDF 734 KB

To consider the report of the Cabinet Member for Finance & Assets

Decision:

RESOLVED

 

i)     That the changes in the Council’s financial position in 2021/22 and the medium-term be noted.

 

RECOMMENDED TO COUNCIL

 

ii)    That the charges from 1 April 2022 for the garden waste subscription service are increased from £42 for the first bin to £44 and for any subsequent bin increased from £33 to £35.

 

iii)    To approve the creation of a £2,500 revenue budget for a short breaks funding grant from West Sussex County Council and matching expenditure in the 2021/22 leisure services budgets.

 

iv)   To approve the creation of a £99,271 revenue budget for Contain Outbreak Management Fund (COMF) grant funding from West Sussex County Council and matching expenditure in the 2021/22 environmental health service budgets.

 

v)    To approve the creation of a £139,000 revenue budget for Contain Outbreak Management Fund (COMF) grant funding from West Sussex County Council and matching expenditure in the 2021/22 housing services budgets.

 

vi)   To approve the creation of a £78,946 revenue budget for Winter 2021 COVID-19 rent arrears financial support grant funding from Department for Levelling Up, Housing & Communities and matching expenditure in the 2021/22 housing services budgets.

 

vii)  Subject to the safety net being put in place, recommend to Council that it approves the Council joining the West Sussex Business Rates pool in 2022/23.

 

REASON

 

ii)    The Council needs to acknowledge the effects of the local situation occasioned by the COVID-19 pandemic and the continued impact this is having on its financial position both in the short and medium-term. This has moved the council from what has been a long-term healthy financial position to one with predicted deficits.  However, given the level of uncertainty in the projections, the economy and proposed Government action the report does not recommend direct action to reduce expenditure at this stage.

 

ii)    The costs of running the garden waste service increase by inflation, and this price increase is passing this cost onto users of the service.

 

iii)    The short breaks grant will be spent on a Family Fun Day at Chanctonbury Leisure Centre for disabled children and young people before the end of March 2022. This will form an additional part of the Reaching Higher project.

 

iv)   The COMF grant will be spent preventing health inequalities and on COVID-19 risk management.

 

v)    The housing COMF grant will be spent on a range of interventions and housing solutions to support those affected by homelessness and risk of homelessness associated with COVID-19

vi)   The Winter 2021 COVID-19 rent arrears financial support grant will support low-income private renters with COVID-19 related arrears to avoid eviction or find a new home.

 

vii)  Joining the West Sussex business Rates pool should benefit the County and therefore the district by retaining locally generated business rates, using it to further support the economic regeneration of the wider West Sussex area.

7.

Service Provision of the Revenues and Benefits from April 2023 pdf icon PDF 308 KB

To consider the report of the Cabinet Member for Finance & Assets

Decision:

RESOLVED

 

i)     To agree to secure the provision of the revenues and benefits service through a local authority partnership with Milton Keynes Council.

 

ii)    To delegate to the Director of Corporate Services the negotiations to secure the agreement and all legal documentation with Milton Keynes in consultation with the Cabinet Member for Finance & Assets and the Monitoring Officer.

 

REASON

 

The arrangements with Milton Keynes’ and its predecessor LGSS Partnership provided the Council with a cost effective, good quality service.

8.

Tender of the Council's contract for Arboriculture Services pdf icon PDF 263 KB

To consider the report of the Cabinet Member for Leisure & Culture

Additional documents:

Decision:

RESOLVED

 

i)       To approve the award of the Arboriculture Contract to the highest scoring bidder, on the terms recommended, as detailed in Appendix 1 of the report (exempt).

ii)    To delegate authority to the Director of Community Services in consultation with the Head of Legal & Democratic Services to finalise terms and conditions and to enter into the contract with the highest scoring bidder.

 

REASON

 

For the Council to continue to carry out statutory arboriculture services across the parks and countryside portfolio.

9.

Community Advice Partnership Agreement pdf icon PDF 142 KB

To consider the report of the Cabinet Member for Community & Wellbeing

Decision:

RESOLVED

 

i)     To approve the procurement of a partnership contract/inter-agency agreement with West Sussex County Council and the other West Sussex District and Borough Councils   for Community Advice Services for the provision of an independent and comprehensive information and advice service for up to seven years from 1 April 2022.

 

ii)    To delegate to the Cabinet Member for Community & Wellbeing the authority to enter into the partnership contract/inter-agency agreement subject to contract approval by the Monitoring Officer.

 

RECOMMENDED TO COUNCIL

 

iii)    To approve a budget contribution of £93,000 for up to 7 years, uplifted annually in line with the consumer price index calculated on the anniversary of the agreement, subject to satisfactory service reviews in line with Horsham District Council’s corporate priorities and the availability of Horsham District Council funding.

 

REASON

 

To enable community advice services to continue to be delivered for residents of the Horsham District, therefore protecting the quality of like of those who live in, work in and visit our district.

10.

Overview & Scrutiny Committee

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee

11.

Forward Plan pdf icon PDF 158 KB

To note the Forward Plan

12.

To consider matters of special urgency