Agenda and draft minutes

Venue: Park Suite, Parkside, Chart Way, Horsham

Contact: Email: CommitteeServices@horsham.gov.uk  Direct Line: 01403 215465

Items
No. Item

CO/55

Minutes pdf icon PDF 118 KB

To approve as correct the minutes of the meeting of the Council held on 13th February 2019

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

Minutes:

The minutes of the meeting of the Council held on 13th February 2019 were approved as a correct record and signed by the Chairman

CO/56

Declarations of Members' Interests

To receive any declarations of interest from Members

Minutes:

There were no declarations of interest.

CO/57

Announcements

To receive any announcements from the Chairman of the Council, the Leader, Members of the Cabinet or the Chief Executive

Minutes:

The Chairman:

 

·         Advised Council that he had written to Lady Emma Barnard and Mr Gary Shipton congratulating them on their appointments as Deputy Lord Lieutenants for West Sussex.

·         Congratulated all staff and colleagues who had taken part in the YMCA homeless sleep-over on 22nd March 2019.

·         Thanked all Councillors for their service over the last four years. He made particular reference to two retiring Members: Councillor David Jenkins who had served the Council for 43 years, including terms as Chairman of the Council in 1999/2000 and as Cabinet Member for Strategic Planning from 2001 to 2011, and Councillor John Bailey who had served the Council for 16 years, including a term as Chairman of the Council in 2008/09.

 

The Cabinet Member for Local Economy thanked and congratulated all staff involved in the organisation of this year’s Piazza Italia over the Easter weekend.

 

The Cabinet Member for Community and Wellbeing advised that it had recently been agreed to lease nine flats from Saxon Weald for use as temporary accommodation.  Also, the homelessness team had secured £84,000 of new funding from the Ministry for Housing, Communities and Local Government to enable the further development of services for homeless individuals.  Lastly, disabled facilities grants totalling more than £1,300,000 had been approved over the last year for adaptations to enable residents in the District to remain in their homes.

 

CO/58

Questions from the Public

To receive questions from the public under Rules 4a.2(f) and 4a.8-18

 

Minutes:

(i)         Mrs Sue Kornycky asked the following question:

 

In our representative democracy, the geographical ward or constituency is the critical association between the electorate and their elected representative. This is particularly so at district council level. The local ward member represents his or her local ward. Residents are promised that and expect it.  It is much valued.

 

Planning decisions do, of course, need to be made on valid planning grounds. But, as they determine the usage of land, a good local knowledge of the area involved should surely enhance and enrich those decisions. A brief site visit seems a very poor substitute for such local knowledge and affinity. Communities expect that cases heard by planning committee will have strong local representation; not to raise ‘nimby’ concerns, but to ensure that the local impact is correctly assessed and properly represented.

 

The current planning committees have that strong local link inherently inbuilt. I have personally witnessed members of planning committees discharging that duty, admirably, whilst still retaining the necessary ‘open mind’.

 

In that context, please explain how a single planning committee of 18 members (out of 48) would be established and, in particular, if the current geographical/Ward representation would be completely forsaken in favour of a politically balanced one?

 

Councillor Michael Willett, the Chairman of the Governance Committee replied as follows:

 

None of the recommendations restrict the ability of councillors to call in applications or represent the views of their constituents at planning committees as all members whether sitting on the committee or not will have the ability to speak and make representation on behalf of their ward.  In fact it is argued that members not sitting on the Planning Committee have more freedom to speak and impart their local knowledge to Committee members therefore geographical and ward representation would continue.

 

As a supplementary question, Mrs Kornycky asked, if recommendations (i) and (ii) of the Governance Committee were approved by Council, would Members’ planning training records be published on the Council’s website.

 

Councillor Willett noted the question and advised that, if not covered by the discussion on this item later on the agenda, a response would be provided.

 

(ii)        Mr Paul Kornycky asked the following question:

 

In order to reduce the number of planning applications going to committee, Paragraph 31 of the PAS report states, regarding any change to the delegation rules: ‘A review would need to be conducted in detail to set clear objectives and to fully understand the impact the options would have’.

 

Agenda Item 7(a) proposes an increase in the public call-in threshold from 8 to 15.

 

The statistics referenced in the original report apparently logged just the first reason for call-in, even when there were multiple reasons e.g. a case with both public call-in and Parish/Neighbourhood Council call-in was simply logged as a public call-in. The report does not make this at all clear and is highly misleading.

 

No official report has been published showing, for example, those cases only being determined by committee  ...  view the full minutes text for item CO/58

CO/59

Recommendations from Cabinet pdf icon PDF 64 KB

To receive the recommendation from the meeting of Cabinet held on 21st March 2019 for the approval of funding for the proposed setting up of development and management companies to provide affordable rented housing in Horsham District

(The report of the Cabinet Member for Community & Wellbeing to Cabinet is online at:  Cabinet_agenda )

 

Minutes:

Affordable Housing Investment - Proposal to set up Development and Management Companies to provide Affordable Rented Housing in Horsham District – Approval of Funding

 

The Cabinet Member for Community and Wellbeing reminded Members that the Council was committed to delivering affordable housing to support its residents. 

 

The Council had an excellent record in this area and had:

 

·         Delivered the highest number of affordable homes in Sussex during the past three years;

·         Supported Registered Providers with funding in excess of £9,000,000 to deliver 1,107 affordable homes since 2010; and

·         Invested in excess of £5,500,000 in temporary accommodation, which would see the provision of 34 properties to prevent households that were managing the challenges of homelessness from having to be accommodated in bed and breakfast accommodation.

 

At is meeting in March, Cabinet had approved the setting up of a property development company and a property holding company, which would see the Council invest £10,000,000 to deliver its own permanent affordable housing through an Affordable Housing Company model. This funding would support the delivery of up to 70 units in some of the District’s most in demand areas and reduce the number of households on the Council’s Housing Register. Alongside providing additional affordable rented homes, this would also build an asset base that could enable the delivery of affordable homes into the future.

 

The Cabinet Member thanked officers for their work in developing this proposal and sought Council’s approval for £500,000 in equity funding to the Property Development Company.

 

Members spoke in support of the proposal.

 

            RESOLVED

 

            That the provision of £500,000 equity funding to the Property Development Company.be approved.

 

            REASONS

 

            (i)         To increase the delivery of affordable housing.

 

(ii)        To make the best use of Section 106 Commuted Sums.

 

(iii)       To provide a financial return to the Council for reinvestment in the District.

CO/60

Recommendations from Committees pdf icon PDF 53 KB

To receive the recommendations of the following Committees and, if approved, to adopt those recommendations:

 

Additional documents:

Minutes:

(a)        Governance Committee - 19th March 2019

            Review of the Functions, Responsibilities and Constitution of Planning Committees at Horsham District Council

 

            Four members of the public addressed the Committee in respect of the recommendations of the Governance Committee with particular reference to the proposed composition of Planning Committees and the rules in respect of speaking.

 

            Councillor Michael Willett, the Chairman of the Governance Committee, introduced the item giving a brief overview of the research undertaken and the process followed by the Committee in reaching its conclusions.

 

Each of the recommendations was moved in turn by Councillor Willett, seconded by Councillor David Coldwell and debated as follows:

 

Recommendation (i) - That all Members need to be adequately trained and must attend the full programme of mandatory training – only trained members may sit on Planning Committee.

 

Members supported this proposal.

 

Recommendation (ii) - Members can opt out of sitting on Planning Committee if they so choose on an annual basis. If Members do opt out they are still encouraged to attend training.

 

Some concern was expressed regarding the operation and implications of the opt-out.  Other views were that it was innovative and would allow withdrawal from membership of a planning committee rather than being an ‘absent’ Member.

 

Recommendation (iii) - That the scheme of delegation of responsibilities to Committees of the Council be amended as follows:

 

Amend part 3.2.2 Functions of the Planning Committee para c) 5 of Constitution:

 

“Where a Local Ward Member requests it and where an objection is received. Such request to be in writing (to include e-mail) and received by the Head of Development within 35 days of the date of validation for all applications with the exception of clauses i to iv and viii below.”

 

Amend part 3.2.2 Functions of the Planning Committee para c) 6 of Constitution:

 

“Where fifteen or more persons in different households (living within the district or close to the neighbouring authority boundary) or bodies make a written representation (to include email), which discloses a material planning consideration within the consultation period and is inconsistent with the Head of Development’s recommendation with the exception of clauses i to viii below.”

 

Councillors Willett and Councillor Coldwell accepted an amendment to the proposed wording of part 3.2.2 para c) 5 deleting the words: “and where an objection is received”.

 

It was moved by Councillor Paul Clarke and seconded by Councillor Jim Sanson that the proposed wording of part 3.2.2 para c) 6 be amended by the substitution of the word “ten” for “fifteen”.  On being put, the amendment was declared LOST.

 

It was then moved by Councillor Christian Mitchell and seconded by Councillor Toni Bradnum that the proposed wording of part 3.2.2 para c) 6 be amended by the substitution of the word “eight” for “fifteen”.  On being put, the amendment was declared CARRIED.

 

Recommendation (iv) - Site visits are to be undertaken as per the Constitution Part 5c (Planning protocol) para 7 to include – Planning Officers will facilitate  ...  view the full minutes text for item CO/60

CO/61

Reports of representatives

To receive reports from representatives on outside bodies

Minutes:

None.

CO/62

Members' Questions on Notice

To receive questions from Members under Rules 4a.20(b)-25

Minutes:

No questions had been received.

CO/63

Urgent Business

To consider matters certified by the Chairman as urgent

Minutes:

There was no urgent business.