Agenda and minutes

As a nominee for the position of Chairman of the Council for the coming year, the Chairman relinquished his position and the Vice-Chairman took the Chair for this item.

It was moved by Councillor Claire Vickers and seconded by Councillor Michael Willett that Councillor Peter Burgess be elected Chairman of the Council until the next annual meeting of the Council.

There being no other nominations, Councillor Peter Burgess was declared elected as Chairman of the Council until the next annual meeting of the Council.

It was moved by Councillor Karen Burgess and seconded by Councillor Gordon Lindsay that Councillor Kate Rowbottom be appointed Vice-Chairman of the Council until the next annual meeting of the Council.

There being no other nominations, Councillor Kate Rowbottom was declared appointed as Vice-Chairman of the Council for the ensuing Council year.

To receive any announcements from the Chairman of the Council, the Leader, Members of the Cabinet or the Chief Executive

The Chairman presented Mrs Penny Clarke with a past Chairman’s badge and a framed photograph of Councillor Roger Clarke, the previous Chairman of the Council who had sadly passed away during his term of office.

The Chairman advised that the nominations from the Group Leaders for the membership of Committees and Policy Development Advisory Groups in 2018/19 were shown on the schedule circulated at the meeting.

(Note:    1.    The Overview and Scrutiny Committee has the functions set out in Article 6 of the Council’s Constitution.

              2.    Neither Cabinet members nor the Chairman of the Council may be members of Overview and Scrutiny Committees.

              3.    Political balance is determined by reference to the political balance on the Council as a whole.)

It was moved by Councillor Ray Dawe, seconded by Councillor David Skipp and RESOLVED

That the membership of the Overview and Scrutiny Committee of the Council for the municipal year 2018/19 be as follows:

Pursuant to the provisions of Section 17 (1) of the Local Government and Housing Act 1989, to approve arrangements for the Planning and Employment Committees to be constituted as set out in 8 and 9(b) below respectively rather than political balance

It was moved by Councillor Ray Dawe, seconded by Councillor David Skipp and RESOLVED

That, in accordance with Section 17 (1) of the Local Government and Housing Act 1989, the Planning and Employment Committees be constituted on the basis set out in Minute Nos CO/6 and CO/7 below rather than political balance.

(Note:  The above resolution was adopted without any Member of the Council voting against)

(a)     Planning Committee (North)

          All Ward Members for the area of the Committee, namely: Horsham (unparished area) and the parishes of Broadbridge Heath, Colgate, Itchingfield, Lower Beeding, North Horsham, Nuthurst, Rudgwick, Rusper, Slinfold, Southwater and Warnham together with the Cabinet Member with responsibility for Planning and Development and the Chairman of the Planning Committee (South)

(b)     Planning Committee (South)

          All Ward Members for the area of the Committee, namely: the parishes of Amberley, Ashington, Ashurst, Billingshurst, Bramber, Coldwaltham, Cowfold, Henfield, Parham, Pulborough, Shermanbury, Shipley, Steyning, Storrington & Sullington, Thakeham, Upper Beeding, Washington, West Chiltington, West Grinstead, Wiston and Woodmancote together with the Cabinet Member with responsibility for Planning and Development and the Chairman of the Planning Committee (North).

It was moved by Councillor Ray Dawe, seconded by Councillor David Skipp and RESOLVED

That the membership of the two Planning Committees of the Council for the municipal year 2018/19 be as follows:

            PLANNING COMMITTEE (NORTH)

plus the Cabinet Member with responsibility for strategic planning issues and the Chairman of Planning Committee (South).

PLANNING COMMITTEE (SOUTH)

plus the Cabinet Member with responsibility for strategic planning issues and the Chairman of Planning Committee (North).

(a)     Audit Committee (7 Members of the Council)

(b)     Employment Committee (3 Members of the Council (Chairman of the Council, Leader of the Council and Leader of the Minority Group plus a substitute pool of six additional Members (4 Conservative and 2 Liberal Democrat))

(c)     Governance Committee (9 Members of the Council (including the Chairman of the Council, the Chairman of the Overview and Scrutiny Committee and one Member of the Cabinet))

(d)     Licensing Committee (15 Members of the Council)

(e)     Standards Committee (7 Members of the Council (including the Chairman of the Council and one member of the Cabinet)

          (Note: Plus two Parish Council Representatives nominated by the Horsham Association of Local Councils already appointed and two independent persons already co-opted)

(Note: Political balance on ordinary committees is calculated by reference to the aggregate number of seats on all ordinary committees.)

It was moved by Councillor Ray Dawe, seconded by Councillor David Skipp and RESOLVED

That the membership of the ordinary committees of the Council for the municipal year 2018/19 be as follows:

            AUDIT COMMITTEE

EMPLOYMENT COMMITTEE

Plus a substitute pool of six additional Members::

GOVERNANCE COMMITTEE

LICENSING COMMITTEE

STANDARDS COMMITTEE

Plus two co-opted Parish Council Representatives, nominated by the Horsham Association of Local Councils andtwo independent persons previously appointed by Council.

(Note: The two Members for the Henfield Ward and one Member from the Bramber, Upper Beeding & Woodmancote Ward)

It was moved by Councillor Ray Dawe, seconded by Councillor Godfrey Newman and RESOLVED

That Members be appointed to the Henfield Commons Joint Committee for the municipal year 2018/19 as follows:

Cllr David Coldwell

Cllr Mike Morgan

Cllr Brian O’Connell

It was moved by Councillor Ray Dawe, seconded by Councillor Godfrey Newman and RESOLVED

That the membership of the Cabinet Members’ Policy Development Advisory Groups for the municipal year 2018/19 and their programme of meetings be as follows

            COMMUNITY AND WELLBEING

FINANCE AND ASSETS

LEISURE AND CULTURE

LOCAL ECONOMY

PLANNING AND DEVELOPMENT

WASTE, RECYCLING AND CLEANSING

(a)     To confirm the programme of ordinary meetings of the Council for the year, as follows:

Wednesday 13^th June 2018

Wednesday 5^th September 2018

Wednesday 17^th October 2018

Wednesday 5^th December 2018

Wednesday 13^th February 2019

Wednesday 24^th April 2019

Wednesday 22^nd May 2019 (Annual Meeting)

(b)     To agree the time of ordinary meetings of the Council for the year

It was moved by Councillor Ray Dawe, seconded by Councillor Godfrey Newman and RESOLVED

(i)            That the dates of ordinary meetings of the Council during the municipal year 2018/19 be:

Wednesday 13^th June 2018

Wednesday 5^th September 2018

Wednesday 17^th October 2018

Wednesday 5^th December 2018

Wednesday 13^th February 2019

Wednesday 24^th April 2019

Wednesday 22^nd May 2019 (Annual Meeting)

(ii)           That ordinary meetings of the Council during the municipal year 2018/19 commence at 6.00pm.