Issue - meetings

External Print Tender

Meeting: 30/04/2020 - Cabinet (Item 80)

80 Tender of the Council's contract for Planning and Regulatory Services Software PDF 130 KB

To receive a report from the Leader and Cabinet Member for Finance and Assets.

(Appendix 1 exempt by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 - Information relating to the financial or business affairs of any particular person (including the authority holding that information))

Additional documents:

Appendix 1 , View reasons restricted (80/2)

Decision:

RESOLVED

That

i) The contract be awarded to the successful Supplier as detailed in Appendix 1 on the terms recommended.

Reasons for Recommendations

The procurement route has satisfactorily identified a single supplier for all three department’s requirements, including achieving the Councils Business/Digital Transformation and Technology strategies identified within the project.

All three departments individually identified Supplier 1 as their highest scoring preferred bidder.

The proposed solution is within the budget outlined and agreed for the project.

Minutes:

The Leader and Cabinet Member for Finance & Assets reported that the Council currently had a contract with Idox for software (including support and maintenance) which was used by Planning, Land Charges, Building Control, Environmental Health and Licensing.

The current supplier of this software had been on a rolling annual contract which renewed on the 31^st March each year. The contract had been in place since 2003. The current system needed to be reconsidered in line with the Technology Strategy and Business Transformation Needs.

The contract size was in excess of OJEU thresholds therefore a full OJEU compliant open tender process had to be undertaken. This process had now been completed and a number of bids had been received as detailed in exempt Appendix 1.