Issue - meetings
Contract for Multi Functional Devices - seeking delegated authority to enter into a new contract (printer/scanner/copiers) jointly with Crawley and Mid Sussex to reduce costs through increased volumes
Meeting: 23/11/2017 - Cabinet (Item 56)
56 Approval of Multi-Functional Device Tender Process 
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To receive the report of the Cabinet Member for Finance and Assets
Decision:
RESOLVED
That the Director of Corporate Resources, in consultation with the Cabinet Member for Finance and Assets, be authorised to award the contract for the provision of multi-functional devices when the joint tender process has been completed.
REASON
To avoid an unacceptable delay in the contract award process.
Minutes:
The Cabinet Member for Finance and Assets submitted a report seeking the delegation of authority to the Director of Corporate Resources for the award of a contract for the supply and maintenance of the Council’s Multi-Functional Devices (MFD). The Council was currently taking part in a joint tendering process with Crawley Borough and Mid Sussex District Councils and the award of the contract would be unduly delayed if each Cabinet had to make a decision on the award of the contract at the end of the process.
The proposed contract would also provide the Council with further opportunity to call off additional services covered under the Managed Print Services Contract including hybrid mail, external print room services, scanning and documentation storage at any time during the term of the contract.
The Finance and Assets Policy Development Advisory Group had been consulted and supported the proposal.
RESOLVED
That the Director of Corporate Resources, in consultation with the Cabinet Member for Finance and Assets, be authorised to award the contract for the provision of multi-functional devices when the joint tender process has been completed.
REASON
To avoid an unacceptable delay in the contract award process.