Issue - meetings

The Leisure Strategy and Client Manager informed the group of the progress with The Bridge and associated projects. Members heard that:

·         Contractors were currently onsite

·         The MUGAs would be complete by the end of October 2017, one MUGA would be a slightly smaller size

·         Value engineering of the budget had maintained quality, and was still within the planned contingency

·         Notices had been served on current lessees of the leisure centre

·         The overall programme had been adjusted due to addressing the electricity substation with UK Power Networks, as explained to members at the March meeting of the group

·         The target for opening The Bridge was now September 2018

In response to Members’ questions, officers confirmed that the building cladding choice had taken full account of fire risk and that stone cladding would design-out risk.

The group heard two further updates a) that planning permission was being sought for the use, by the Horsham Dramatic Society, of the former ambulance station on Hurst Road, and b) that negotiations were underway with Countryside Properties to provide continuity for Broadbridge Heath Football Club. Members noted that the impact of building works would be felt by the Countryside development, which was the access route.

Joint report of the Cabinet Member for Leisure and Culture and the Cabinet Member for Finance and Assets on the appointment of a building contractor for the construction of the Broadbridge Heath Leisure Centre

            RESOLVED

(i)         That the tender received from Company A be approved and that they be formally appointed as the Council’s contractor for the construction of the Broadbridge Heath Leisure Centre.

(ii)        That the Director of Community Services be authorised to enter into the contract for the appointment of Company A.

(iii)       That the Director of Community Services be authorised to agree the final contract sum.

REASON

To appoint a contractor to undertake the construction of the Leisure Centre.

The Cabinet Member for Leisure and Culture and the Cabinet Member for Finance and Assets reported that, following approval for the redevelopment of the leisure centre at Broadbridge Heath by Cabinet on 23rd November 2015 and approval of the necessary budget by Council on 9th December 2015, the design phase of the project had been completed and approval was now being sought for the appointment of the building contractor for the construction of the leisure centre.

As the value of the contract exceeded the EU procurement threshold of £4,100,000, the works had been procured via the Official Journal of the European Union (OJEU) and tendered via the OJEU Competitive Negotiation route.

Of the five contractors selected for the invitation to tender stage, two had submitted tenders.  Details of the two contractors were submitted.

The evaluation process for the tenders had used a 60/40 quality/price split assessment, to ensure a blend between an assessment of the quality of the project and a competitive price.  The cost and quality elements of the tenders had been marked with Company A achieving a score of 99% and Company B 87%.  On this basis it was therefore recommended that Company A should be appointed as the contractor for the construction of the Leisure Centre.

Members of the Finance and Assets and Leisure and Culture Policy Development Advisory Groups had been consulted and no adverse comments had been received.

            RESOLVED

(i)         That the tender received from Company A be approved and that they be formally appointed as the Council’s contractor for the construction of the Broadbridge Heath Leisure Centre.

(ii)        That the Director of Community Services be authorised to enter into the contract for the appointment of Company A.

(iii)       That the Director of Community Services be authorised to agree the final contract sum.

REASON

To appoint a contractor to undertake the construction of the Leisure Centre.