Issue - meetings

Report of the Cabinet Member for Waste, Recycling and Cleansing on the purchase of wheeled bins

RESOLVED

That the bid submitted by Company A be accepted and that they be awarded the contract as the preferred supplier of plastic wheeled bins for the next 4 years.

REASON

The tendering exercise offered a preferential unit cost for each bin, with the option of purchasing replacement parts as required.

The Cabinet Member for Waste, Recycling and Cleansing reported that the Council required plastic wheeled bins for the collection of domestic refuse, recycling and garden waste.

The current contract for the supply of wheeled bins had expired and therefore it had been necessary to undertake a tendering exercise to obtain wheeled bins at the most competitive price, balanced against quality and the ability to supply.

A tender exercise had been conducted through a framework agreement managed by Yorkshire Purchasing Organisation and the submissions had been evaluated.  Key considerations of the tender exercise included unit costs, phased supply to assist with optimum storage requirements and the ability to supply in a timely manner to meet local demand.

Following the evaluation of the tenders it was recommended that the contract should be awarded to Company A.

The Waste, Recycling and Cleansing Policy Development Advisory Group supported the proposal.

RESOLVED

That the bid submitted by Company A be accepted and that they be awarded the contract as the preferred supplier of plastic wheeled bins for the next 4 years.

REASON

The tendering exercise offered a preferential unit cost for each bin, with the option of purchasing replacement parts as required.

Forward Plan item scheduled for Cabinet 22 September 2016.

The Director of Community Services explained that the current contract for the supply of wheeled bins has expired and therefore it had been necessary to undertake a tendering exercise to obtain wheeled bins at the most competitive price, balanced against quality and the ability to supply. A mini tender exercise had been conducted through a framework agreement managed by

Yorkshire Purchasing Organisation (YPO) and the submissions had been evaluated accordingly. Key considerations of the tender exercise included unit costs, phased supply to assist with optimum storage requirements and the ability to supply in a timely manner to meet local demand.

Members’ considerations were:

·         The potential cost saving

·         Whether the council logo should appear on the bins

·         The saving that could be achieved by collective purchasing

Officers explained that:

·         The new contract would be at a lower price than the existing contract which provided a significant cost saving over a 4-year period

·         That the council logo helped with identification and that alternatives such as stickers would not be of satisfactory quality

·         The use of a national framework agreement ensured that the council benefitted from economy of scale

The group endorsed the recommendations to cabinet.