Issue - meetings

To consider the report of the Cabinet Member for Recycling & Waste

RESOLVED

i)        To approve the award of the contract for Fit and Supply of Tyres to the highest scoring bidder, on the terms recommended, as detailed in Appendix 1 (exempt);

ii)       To delegate authority to the Director of Community Services in consultation with the Head of Legal & Democratic Services to finalise terms and conditions and to enter into contract with the highest scoring bidder for the Tyres contract.

REASON

i)        Under the current Public Contracts Regulations (2015) the Council is legally required to competitively tender if the value of the goods or services exceeds the current threshold of £213,477 (inclusive of VAT). Horsham District Council currently spends £45,000 per annum on tyres and associated services, which therefore exceeds this threshold over the contract term.

ii)       The Council has not competitively procured this contract previously but does have a long-standing agreement in place with the current supplier. The contract is therefore to be brought into compliance, and to formalise the relevant contract management arrangements.

Councillor Toni Bradnum advised that the Council does not currently have a contract in place for the supply and fitting of vehicle tyres, and neighbouring local authorities were in a similar position.  The Council became the lead authority with four neighbouring authorities in undertaking a procurement process.  The proposed contract would start in August 2022 for a three-year period with the option to extend for a further two years.

RESOLVED

i)        To approve the award of the contract for Fit and Supply of Tyres to the highest scoring bidder, on the terms recommended, as detailed in Appendix 1 of the report (exempt).

ii)       To delegate authority to the Director of Community Services in consultation with the Head of Legal & Democratic Services to finalise terms and conditions and to enter into contract with the highest scoring bidder for the Tyres contract.

REASON

i)        Under the current Public Contracts Regulations (2015) the Council is legally required to competitively tender if the value of the goods or services exceeds the current threshold of £213,477 (inclusive of VAT). Horsham District Council currently spends £45,000 per annum on tyres and associated services, which therefore exceeds this threshold over the contract term.

ii)       The Council has not competitively procured this contract previously but does have a long-standing agreement in place with the current supplier. The contract is therefore to be brought into compliance, and to formalise the relevant contract management arrangements.