Agenda and decisions

Venue: Park Suite, Parkside, Chart Way, Horsham

Contact: Email: committeeservices@horsham.gov.uk  Direct Line: 01403 215465

Items
No. Item

2.

Minutes pdf icon PDF 215 KB

To approve as correct the minutes of the meeting held on 10 June 2021

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

3.

Declarations of Members' Interests

To receive any declarations of interest from Members of the Cabinet

4.

Announcements

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

5.

Public Questions

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

6.

Gatwick Airport Development Consent Order pdf icon PDF 333 KB

To consider the report of the Cabinet Member for Planning & Development

Decision:

RESOLVED

 

To delegate authority to the Director of Place, in consultation with the Cabinet Member for Planning and Development and the Cabinet Member for the Local Economy, to respond to procedural consultations and engagement as part of the Development Consent Order application process.

 

REASON

 

Without delegated authority, it is unlikely that the Council will be able to effectively engage with the DCO process.  If responses are not submitted in accordance with the statutory timescales they cannot be taken into account.  Without the requested delegation in place, this could result in a recommendation made to the Secretary of State regarding the future of Gatwick Airport, which does not fully take account of impacts upon Horsham District.

7.

Sustainable Procurement Charter pdf icon PDF 178 KB

To consider the report of the Cabinet Member for Environment, Waste, Recycling & Cleansing

Additional documents:

Decision:

RESOLVED

 

i)          To approve the Sustainable Procurement Charter for implementation (as set out in the appendix to the report), with a formal review after 12 months to take account of feedback from businesses.

 

ii)         To delegate authority to the Director of Corporate Resources to finalise the Charter and make arrangements for the future monitoring and reporting mechanisms and to make minor amendments to the Sustainable Procurement Charter when required due to changes in policy or legislation. The latter will be in consultation with the Cabinet Member for Finance and Assets.

 

iii)        To note the process for obtaining carbon data from suppliers delivering high value contracts flows from one of the commitments in the Charter.

 

REASON

 

A Sustainable Procurement Charter ensures all of the Council’s priorities relating to its environmental and socio-economic ambitions, along with compliance with procurement best practice and legislation are stated in one document, with a proportionate and transparent approach to the commitments required of suppliers.

8.

Electric Vehicle Charge Point Contract pdf icon PDF 285 KB

To consider the report of the Cabinet Member for Environment, Waste, Recycling & Cleansing

Decision:

RESOLVED

 

i)          To delegate authority to the Cabinet Member for the Local Economy to award and enter into the contract to secure a supplier to purchase, install, maintain, and operate a network of Electric Vehicle Charge Points to the preferred supplier.

 

ii)         To delegate authority to the Director of Place, in consultation with the Cabinet Member for the Local Economy, to grant any leases required under the contract terms (and serve any notices required to exclude the security of tenure provisions in respect of such leases).

 

REASON

 

A fully compliant above threshold tender process is underway, and a preferred supplier should be identified in August. However, the next Cabinet meeting is not scheduled until 23 September 2021.  Therefore, delegated approval is sought to ensure there is no delay in starting the project.

9.

Museum Opening Hours pdf icon PDF 245 KB

To consider the report of the Cabinet Member for Leisure & Culture

Decision:

RESOLVED

 

To delegate authority for the decision on altering opening hours at Horsham Museum to the Director of Community Services, in consultation with the Cabinet Member for Leisure and Culture.

 

REASON

 

The ability to have a flexible approach to opening hours will enable the service to focus its resources effectively to serve the needs of its customers, volunteers and other stakeholders.

10.

Overview & Scrutiny Committee

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee

11.

Forward Plan pdf icon PDF 180 KB

To note the Forward Plan

12.

To consider matters of special urgency

12a

Collection of Business Waste from West Sussex schools pdf icon PDF 154 KB

To consider the report of the Cabinet Member for Environment, Waste, Recycling & Cleansing 

 

This item was not published on the Forward Plan with 28 days' notice because the tender bid needs to be submitted within a short timescale.  It is therefore submitted under the Special Urgency rules set out at 4g.22 of the Constitution

Decision:

RESOLVED

 

To approve the decision to bid for the collection of school’s waste contract.

 

RECOMMENDED TO COUNCIL

 

That, if successful in the bid, a capital budget of £110k be approved in 2021/22 for the purchase of the bins needed to service the contract.

 

REASON

 

i)        Winning the bid will help grow the business and fill in the gaps on existing rounds, helping to make the service more efficient.

 

ii)       A capital budget is required before the procurement and expenditure on bins can be made. This needs to be done as soon as possible following the award of the tender contract. Revenue budgets will be requested in due course once areas and numbers are defined from any successful award.