Agenda and minutes

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No. Item


Election of Chairman

To elect a Chairman of the Committee for the next municipal year.


The Committee nominated Councillor Circus as the Chairman for the election of a new Chairman for the Governance Committee.  The Chairman called for nominations and Councillor Baldwin was nominated by Councillor Lloyd and seconded by Councillor Bradnum. There being no other nominations, Councillor Baldwin was duly elected as Chairman of the Governance Committee for the municipal year 2019- 20.


Declaration of Members' Interests

To receive any declarations of interest from Members of the Committee


There were no declarations of interest.


Appointment of Vice Chairman

To elect a Vice Chairman of the Committee for the next municipal year.


Councillor Bradnum was nominated as Vice Chairman by Councillor Crosbie and seconded by Councillor Mitchell. There being no other nominations, Councillor Bradnum was duly elected as Vice-Chairman.


Apologies for absence


Apologies for absence were received from Councillor Baldwin.



To receive any announcements from the Chairman of the Committee or the Chief Executive.


There were no announcements.


Minutes pdf icon PDF 102 KB

To approve as correct the minutes of the meeting held on 19 March 2019.

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)


The minutes of the meeting held on the 19th March 2019 were approved as a correct record of the meeting.


To approve the time of meetings of the Committee for the ensuing year

To agree the time of the meetings of the Committee for the year.


The dates and times of the Governance Committee meetings for the municipal year 2019/20 were unanimously approved.


RESOLVED That Governance Committee meetings should proceed as scheduled for the duration of the Council year.


Governance Update

To receive a verbal report from the Monitoring Officer.


The Monitoring Officer provided the Committee with an overview of it’s functions and highlighted that the Committee would:


·         Receive reports from the Monitoring Officer to amend the constitution of the Council and make any consequent recommendations to Council.


·         Consider reports of the Monitoring Officer about governance, the Council’s structure and procedures consequent to Article 13, clause 13.2 of this constitution. 


·         Consider Local Governance Reviews, which provided the opportunity for principal councils to review and make changes to community governance within their area. 


·         Consider polling districts, polling places and polling station reviews.


·         Other areas of change to the constitution as suggested by the Monitoring Officer.


Urgent Business

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as urgent because of the special circumstances


There was no urgent business.