Agenda and minutes

Venue: Conference Room, Parkside, Chart Way, Horsham

Contact: Email: CommitteeServices@horsham.gov.uk  Direct line: 01403 215465

Items
No. Item

SO/1

Election of Chairman

(To be a Member from a party or group other than the majority or controlling party or group (HDC Constitution Part 4 C, para 5.1))

Minutes:

RESOLVED

 

That Councillor Leonard Crosbie be elected as Chairman of the Committee for the ensuing Council year.

SO/2

Appointment of Vice-Chairman

(To be a Member from a party or group different from that of the Chairman of the Committee (HDC Constitution Part 4 C, para 5.2))

Minutes:

                                    RESOLVED

                       

That Councillor David Coldwell be appointed as Vice-Chairman of the Committee for the ensuing Council year.

SO/3

To approve the time of the meetings of the Committee for the ensuing year

Minutes:

                                    RESOLVED

                       

That the meetings of the Committee be held at 5.30pm for the ensuing Council year.

SO/4

Minutes pdf icon PDF 93 KB

To approve as correct the minutes of the meeting held on 9th May 2016

Minutes:

The minutes of the meeting of the Committee held on 9th May 2016 were approved as a correct record and signed by the Chairman.

SO/5

Declarations of Members' Interests

To receive any declarations of interest from Members of the Committee

Minutes:

There were no declarations of interest.  

SO/6

Announcements

To receive any announcements from the Chairman of the Committee or the Chief Executive

Minutes:

The Chairman welcomed the new Members to the Overview and Scrutiny Committee.

 

A recent survey had highlighted that 70 percent of Councillors at Horsham felt that the Overview and Scrutiny Committee was effective and 10 percent felt that there was the potential to be more effective.

 

A suggestion was raised by a Councillor in relation to the sub-committees and whether it was necessary to have permanent sub-committees, or whether these should be set up on a task and finish basis.

 

The Committee agreed that this could be looked at as part of the 12 month review following the changes made by the recent Governance Review; this would be undertaken by the Accounts, Audit and Governance (AAG) Committee.

However the Chairman would circulate the email suggestion to Members of the Committee and if they wished to raise any concerns they were invited to do so through the AAG Committee. 

 

SO/7

Appointment of Members to the Sub-Committees, Election of the Chairman and to approve their Terms of Reference pdf icon PDF 24 KB

a)    Business Improvement Sub-Committee

b)    Crime and Disorder Sub-Committee

c)    Finance and Performance Sub-Committee

d)    Social Inclusion and Health Sub-Committee

Additional documents:

Minutes:

The Chairman advised that it would be more appropriate for the sub-committees to elect their own chairmen at their first meetings. It was also agreed that the terms of reference of each of the sub-committees be presented at the first meeting of the individual sub-committees for any discussion, amendments and approval, before being referred back to the Overview and Scrutiny Committee at the next meeting for final approval.

 

                                    RESOLVED

 

That the following Councillors be appointed to each sub-committee:

 

Business Improvement:

 

Andrew Baldwin

Paul Clarke

Jonathan Dancer

Nigel Jupp

Tim Lloyd

Brian O’Connell

Michael Willett

 

Crime and Disorder:

 

Andrew Baldwin

Toni Bradnum

Alan Britten

Roger Clarke

David Coldwell

Christine Costin

Adrian Lee

 

Finance and Performance

 

David Coldwell

Jonathan Dancer

Nigel Jupp

Tim Lloyd

David Skipp

Michael Willett

 

Social Inclusion and Health

 

Alan Britten

Roger Clarke

Matthew French

Liz Kitchen

David Skipp

Ben Staines

Tricia Youtan

SO/8

Verbal update on CIL consultation response

Minutes:

The Chairman of the Committee along with Councillor Jupp had been reviewing the Community Infrastructure Levy (CIL) Draft Charging Schedule Consultation and Viability Assessment papers, as part of the Overview and Scrutiny Committee’s response to the consultation. Once they had prepared their conclusions the response would be sent to all the Members of the Committee for approval, before being submitted as the Committee’s official response to the consultation. 

SO/9

To receive any suggestions for the Overview and Scrutiny Work Programme pdf icon PDF 65 KB

Work Programme attached

Minutes:

The Committee noted the Overview and Scrutiny Work Programme.

 

The Chairman invited any suggestions for the work programme to be submitted via the suggestion form.

 

The Committee discussed the format in which the Cabinet Members would be invited to present their reports to the Committee, in order for the Members to scrutinise these as part of their powers, recently highlighted by the Governance Review.

 

Some Members were concerned about the timing of the presentations by the Cabinet Members to the Committee and were anxious to be proactive in relation to the forward plan and be involved before final decisions were made. Therefore it was agreed that some careful consideration needed to be given to the logistics of the meetings and when Cabinet Members were invited to the Committee meetings.

 

After some discussion amongst the Committee it was agreed that the Chairman and Vice-Chairman would meet with the Leader and relevant officers to discuss this and bring a suggested programme back to the Committee. 

 

The Committee also requested that they receive briefing notes prior to the Cabinet Member attending the Committee meeting in order to prepare their questions accordingly.

 

The Committee was reminded that is also had the “Call in” function available to them if it was required.

Members suggested that in future Cabinet decisions were published within two working days and that all Members were notified of any Cabinet decision. The Chairman would raise this with the Leader.

 

 

It was suggested that a training session should be organised for the Members involved with Overview and Scrutiny Committee in light of their powers which had been emphasised as part of the recent Governance Review.

SO/10

Urgent Business

Items not on the agenda which the Chairman of the meeting is of the opinion should be considered as urgent because of the special circumstances