Agenda and decisions

Venue: via Remote Video Link

Contact: Email: committeeservices@horsham.gov.uk  Direct Line: 01403 215465

Items
No. Item

2.

Minutes pdf icon PDF 323 KB

To approve as correct the minutes of the meeting held on 24 September 2020

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

3.

Declarations of Members' Interests

To receive any declarations of interest from Members of the Cabinet

4.

Announcements

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

5.

Public Questions

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

6.

Update on the Council's Financial Position pdf icon PDF 592 KB

To receive a report from the Leader and Cabinet Member for Finance & Assets

Decision:

RESOLVED

 

i)          To note the changes in the Council’s financial position in 2020/21 and the Medium Term.

 

ii)         To recommend to Council the new pricing structure at Southwater County Park car park as set out in Appendix A of the report.

 

iii)        To recommended to Council the transfer of the budget and associated operational responsibilities for the Southwater Country Park car park to Parking Services for 2021/22. 

 

iv)        To recommend to Council the approval of a £89k capital budget in 2020/21 for business waste bin weighing technology and equipment.

 

REASON

 

i)          The Council needs to acknowledge the highly unpredictable nature of the national and local situation occasioned by the COVID-19 pandemic and the huge impact this is having on its financial position both in the short and longer term. This has moved the Council from what has been a long term healthy financial position to one with predicted large deficits unless action is taken.

 

ii)         To standardise parking hours across the year and help manage demand for car parking at Southwater Country Park during busy periods.

 

iii)        To streamline internal reporting processes and have all parking related services within the Parking service budgets.

iv)        The bin weighing technology and equipment will help the business waste service more accurately and efficiently manage the service by identifying trends and overladen bins, ensuring the Council is not subsidising customer disposal costs.

7.

Contract Award for the Provision of Wheeled Bins Tender pdf icon PDF 133 KB

To receive a report from the Cabinet Member for Environment, Recycling & Waste

Additional documents:

Decision:

RESOLVED

 

i)        To accept the bid and award the contract to Company A (exempt Appendix 1), as the preferred supplier of plastic wheeled bins for the next 4 years.

 

REASON

 

i)        The tendering exercise offered a preferential unit cost for each bin, with the option to purchase replacement parts as required.

 

ii)       The evaluation exercise favoured Company A on quality of products.

8.

Horsham's First Local Cycling and Walking Infrastructure Plan (LCWIP) pdf icon PDF 251 KB

To receive a report from the Cabinet Member for Horsham Town

Additional documents:

Decision:

RESOLVED

 

i)          To recommend to Council that it adopts the first Horsham Local Cycling and Walking Infrastructure Plan.

 

ii)         To note the content of the Summary of Stakeholders and Public Consultation document, October 2020.

 

iii)        Delegate authority for any minor editorial amendments to the Cabinet Member for Horsham Town.

 

REASON

 

i)          The LCWIP is a key tool in helping to deliver local improvements to increase both cycling and walking in the District and puts the Council in a strong position when bidding for cycling and walking improvement grants for the Government.

 

ii)         The Summary of Stakeholders and Public Consultation is an important background document in setting out the proposed response to the comments received.

 

iii)        To allow minor changes only. Any substantive change would need to be agreed by all Members.

9.

Electric Vehicle Charge Point Network - Concession Contract pdf icon PDF 279 KB

To receive a report from the Cabinet Member for Local Economy & Parking

Additional documents:

Decision:

RESOLVED

 

i)          To award the concession contract to Supplier A as detailed in Appendix 1.

 

REASON

 

i)          A fully compliant OJEU process has been undertaken and a supplier has been identified to establish, install and run a County wide network of EV charge points.

10.

Public Space Protection Order (PSPO) pdf icon PDF 168 KB

To receive a report from the Cabinet Member for Community Matters & Wellbeing

Decision:

RESOLVED

 

i)        To exercise its powers under the Anti-Social Behaviour, Crime and Policing Act 2014 to consult with the public on an updated Public Spaces Protection Order and delegate approval to the Director of Community Services in consultation with the Cabinet Member for Community & Wellbeing to implement an updated PSPO as detailed below, giving consideration to consultation feedback.

 

REASON

 

i)        To allow Horsham District Council and Sussex Police to tackle the behaviour outlined within the report, therefore protecting the quality of like of those who live in, work in and visit our district.

11.

Overview & Scrutiny Committee

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee

12.

Forward Plan

To note the Forward Plan

13.

To consider matters of special urgency

14.

Approval of amendment to Business Cases for Horsham District Homes for affordable homes in Billingshurst

To receive a report from the Cabinet Member for Community Matters and Wellbeing

Decision:

RESOLVED

 

i)        To recommend to Council the transfer of s106 funds to Horsham District Homes (Holdings) for the purchase of the three properties in Billingshurst.       

 

REASON

 

i)        Approval of the recommendations will allow the details of the transactions to be completed so that the affordable rental properties can be delivered for the benefit of households on the housing list.

15.

Procurement of a building contract on an investment property

To receive a report from the Leader and Cabinet Member for Finance & Assets

Decision:

RESOLVED

 

i)        To approve an exemption from the procurement rules to enable a tender from 4 to 6 contractors for this proposed construction project rather than an open tender.

 

ii)       Delegate approval to the Director of Place in consultation with the Cabinet Member for Finance and Assets, to approve the final tender sum and authorise the Council to enter into a construction contract, provided that the figures are within the agreed budget envelope.

 

REASON

 

i)          To ensure competitive interest in this construction project from suitable contractors.

16.

The Capitol - Recovery Plan

To receive a report from the Deputy Leader and Cabinet Member for Leisure & Culture

Decision:

RESOLVED

 

i)        To delegate authority for the decision on reducing opening days at The Capitol to the Director of Community Services, in consultation with the Cabinet Member for Leisure and Culture.

 

REASON

 

i)        The Covid 19 pandemic has disrupted The Capitol’s business model and severely reduced its ability to gain income from ticket sales. Government restrictions combined with the lack of available product (particularly film), mean that it may be necessary to vary the opening hours in the future.