Agenda, decisions and minutes

To approve as correct the minutes of the meeting held on 26^th March 2020

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

The minutes of the meeting of the Cabinet held on the 26^th March 2020 were approved as a correct record and signed by the Leader.

To receive any declarations of interest from Members of the Cabinet

There were no declarations of interest.

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

The Cabinet Member for Horsham Town reported that there would be a number of inclusive on line events taking place in Horsham to mark the 75 anniversary of VE Day on the 8^th May. 

He went on to say that there had been a great number of emails regarding the bin stores for Burton Court.  Objections to the planning application had meant that this had been withdrawn.  A workable solution seemed to have been arrived at, and would be submitted to the Cabinet Member for consideration.

The Cabinet Member for Environment, Waste and Recycling reported that he was pleased to be able to say that the waste collection services were working as normal and he offered a vote of thanks to staff who had done sterling work.  Residents had also been effusive in their praise. He went on to say that the closure of the civic amenity sites was an issue, and discussions were ongoing within West Sussex County Council as to how they would be operated.  Guidance from DEFRA was awaited before any decisions would be made.

He went on to say that officers were still working on the proposals for the council’s climate change initiatives that would come before Council in due course.

There had been 6,314 responses to the consultation on Regulation 18 on the Local Plan Review.  The Strategic Planning team were evaluating all these responses and a report would be forthcoming by the end of May.

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

No questions had been received.

To note the Forward Plan

The Forward Plan was noted.

To receive a report from the Leader and Cabinet Member for Finance and Assets.

(Appendix 1 exempt by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 - Information relating to the financial or business affairs of any particular person (including the authority holding that information))

RESOLVED

That

i)       The contract be awarded to the successful Supplier as detailed in Appendix 1 on the terms recommended.

Reasons for Recommendations

The procurement route has satisfactorily identified a single supplier for all three department’s requirements, including achieving the Councils Business/Digital Transformation and Technology strategies identified within the project.

All three departments individually identified Supplier 1 as their highest scoring preferred bidder.

The proposed solution is within the budget outlined and agreed for the project.

The Leader and Cabinet Member for Finance & Assets reported that the Council currently had a contract with Idox for software (including support and maintenance) which was used by Planning, Land Charges, Building Control, Environmental Health and Licensing.

The current supplier of this software had been on a rolling annual contract which renewed on the 31^st March each year.  The contract had been in place since 2003.  The current system needed to be reconsidered in line with the Technology Strategy and Business Transformation Needs.

The contract size was in excess of OJEU thresholds therefore a full OJEU compliant open tender process had to be undertaken.  This process had now been completed and a number of bids had been received as detailed in exempt Appendix 1.

RESOLVED

That

i)       The contract be awarded to the successful Supplier as detailed in Appendix 1 on the terms recommended.

ii)      authority be delegated to the Director of Corporate Resources to enter into the contract on the Council’s behalf

Reasons for Recommendations

The procurement route has satisfactorily identified a single supplier for all three department’s requirements, including achieving the Councils Business/Digital Transformation and Technology strategies identified within the project.

All three departments individually identified Supplier 1 as their highest scoring preferred bidder.

The proposed solution is within the budget outlined and agreed for the project.

There were no matters of special urgency to be considered.