Agenda, decisions and draft minutes

Venue: Conference Room, Parkside, Chart Way, Horsham

Contact: Email: committeeservices@horsham.gov.uk  Direct Line: 01403 215465

Items
No. Item

EX/1

Minutes pdf icon PDF 91 KB

To approve as correct the minutes of the meeting held on 21 March 2019.

 

(Note: If any Member wishes to propose an amendment to the minutes they should submit this in writing to committeeservices@horsham.gov.uk at least 24 hours before the meeting.  Where applicable, the audio recording of the meeting will be checked to ensure the accuracy of the proposed amendment.)

Minutes:

The minutes of the meeting of the Cabinet held on 21st March were approved as a correct record and signed by the Acting Leader.

EX/2

Declarations of Members' Interests

To receive any declarations of interest from Members of the Cabinet.

Minutes:

There were no declarations of interest.

EX/3

Announcements

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

Minutes:

The Cabinet Member for Environment, Waste and Recycling announced that he was concerned about the use of biodegradable plastics bags within Horsham, as they were marketed as being recyclable and compostable when they were effectively neither.  The contractors used within West Sussex were not able to recycle them, and regarded them as contamination of the recycled waste. As a biodegradable bag, they could not be described as compostable, as they added nothing to the quality of the soil.  He would raise the issue within the inter authority waste group and take the matter up with government.

EX/4

Public Questions

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

Minutes:

No questions had been received.

EX/5

Overview & Scrutiny Committee

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee – there are no matters outstanding

Minutes:

There were no matters outstanding.

EX/6

To consider matters of special urgency pdf icon PDF 109 KB

Decision:

RESOLVED

 

That Cabinet delegate to the Director of Corporate Resources, in consultation with the Cabinet Lead for Finance & Assets, to award the contract for the Microsoft Licensing Solution Provider who manage and administer Microsoft licensing for the IT estate once the tender process has been completed.

 

Reasons

 

The report recommends a delegation to the Director of Corporate Resources, after speaking to the Cabinet Lead for Finance & Assets, to avoid delay in meeting the licence renewal deadline.

 

Minutes:

The Acting Leader introduced the report and said that the licensing that was sought under the contract tender award process would cover the use of Microsoft products across the council, from Office applications which included the provision of email and software management, to Windows products for laptops and servers and the licensing of the Azure cloud environment.

 

The current Microsoft Licensing Agreement was due for renewal on the 1st September 2019.  Delegated Authority was sought for the award of the contract for a Microsoft Licensing Solutions Provider from the beginning of July, in order to assess the licensing options available and to meet the renewal process timeline that starts from the middle of July.

 

RESOLVED

 

That Cabinet delegate to the Director of Corporate Resources, in consultation with the Cabinet Lead for Finance & Assets, to award the contract for the Microsoft Licensing Solution Provider who manage and administer Microsoft licensing for the IT estate once the tender process had been completed.

EX/7

Contract for replacement Automatic Number Plate Recognition (ANPR) car park system

To receive a report on the contract for the replacement ANPR car park system.

 

(Exempt by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 - Information relating to the financial or business affairs of any particular person (including the authority holding that information))

Decision:

RESOLVED

 

That Cabinet award the contract for a replacement ANPR system as outlined within the report.

 

Reasons

 

i)          The current ANPR supplier contract was due to expire in September 2019

 

ii)         A sound procurement process had taken place to ensure the supplier met HDC’s current and future requirements.

 

iii)        The capital budget for replacement of the ANPR system was approved during the 2019/20 budget process

 

iv)        A new system will better meet the needs of the customers, car parks and town

Minutes:

It was moved that, under Section 100A of the Local Government Act 1972, the press and public be excluded from the meeting for this item of business, on the grounds that it involved the likely disclosure of exempt information, as defined in Part I of Schedule 12A of the Local Government Act 1972, by virtue of paragraph 3 regarding information relating to the financial or business affairs of any particular person, including the authority holding that information, and in all the circumstances of the case the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

RESOLVED

 

That Cabinet award the contract for a replacement ANPR system as outlined within the report.

 

Reasons

 

i)          The current ANPR supplier contract was due to expire in September 2019

 

ii)         A sound procurement process had taken place to ensure the supplier met HDC’s current and future requirements.

 

iii)        The capital budget for replacement of the ANPR system was approved during the 2019/20 budget process

 

iv)       A new system will better meet the needs of the customers, car parks and town