Horsham District Council : Issue - items at meetings

To receive a report from the Leader & Cabinet Member for Finance and Assets.

RESOLVED

That:

i) The use of the Print Framework Agreement set up on behalf of the Council by its Shared Procurement Service be approved; and.

ii) The use of the Dynamic Purchasing System (DPS) be established on behalf of the Council by its Shared Procurement Service.

Reasons for Recommendations

i) Following a competitive tender exercise and evaluation undertaken by Crawley Borough Council as the lead authority, the providers on the framework agreement have submitted the most economically advantageous tenders in the four lots.

· General print work – low volumes (lot 1a) – 4 suppliers

· General print work – high volumes (lot 1b) – 4 suppliers

· General signage (lot 2) – 3 suppliers

· Envelopes (lot 3) – 2 suppliers

ii) The creation and use of the DPS will invite the councils to invite quotes on the more complex printing jobs and will therefore obtain best value

The Leader reported that it was recommended that the use of a framework agreement for printed materials established by Crawley Borough Council through the Shared Procurement Service, together with the use of a dynamic purchasing system (DPS) also established by Crawley Borough Council through the Shared Procurement Service.

The contracts would be set up from April 2020 for a three year term, with a one year optional extension period, subject to the suppliers’ satisfactory performance.