Issue - meetings

Tyres procurement and Traffic Management Contract Awards

Meeting: 27/01/2022 - Cabinet (Item 64)

64 Procurement for the supply and fit of Tyres contract and procurement for Traffic Management Contract pdf icon PDF 192 KB

To consider the report of the Cabinet Member for Recycling & Waste

Additional documents:

Decision:

RESOLVED

 

i)        To approve the award of the contract for Fit and Supply of Tyres to the highest scoring bidder, on the terms recommended, as detailed in Appendix 1 (exempt);

 

ii)       To delegate authority to the Director of Community Services in consultation with the Cabinet Member for Recycling & Waste to approve the award the Traffic Management Contract following the conclusion of the tender process; and

 

iii)      To delegate authority to the Director of Community Services in consultation with the Head of Legal & Democratic Services to finalise terms and conditions and to enter into contract with the highest scoring bidder for the Tyres contract and Traffic Management contract.

 

 

REASON

 

i)        Under the current Public Contracts Regulations (2015) the Council is legally required to competitively tender if the value of the goods or services exceeds the current threshold of £189,330. Horsham District Council currently spends £45,000 per annum on tyres and associated services, and averages c. £80,000 per annum for traffic management services. Both contracts therefore exceed this threshold over the contract term.

 

ii)       The Council has not competitively procured either of these contracts previously but do have long standing agreements in place with suppliers. Both contracts are therefore to be brought into compliance, and to formalise the relevant contract management arrangements.

Minutes:

Councillor Toni Bradnum, Cabinet Member for Recycling & Waste, stated that HDC had acted as lead authority, in collaboration with four other councils, in the procurement process for the supply and fitting of tyres.  By working with other councils, larger orders meant the cost of the contract was reduced.  The tyres were remoulded; these were slightly more expensive but had a longer lifespan and helped to meet sustainability targets.

 

The Traffic Management contract was a statutory requirement required so that litter-clearing operatives can carry out their duties safely.  The new three year contract followed a tender process carried out with Crawley Borough Council and would commence on 1 April.

 

RESOLVED

 

i)        To approve the award of the contract for Fit and Supply of Tyres to the highest scoring bidder, on the terms recommended, as detailed in Appendix 1 (exempt);

 

ii)       To delegate authority to the Director of Community Services in consultation with the Cabinet Member for Recycling & Waste to approve the award the Traffic Management Contract following the conclusion of the tender process; and

 

iii)      To delegate authority to the Director of Community Services in consultation with the Head of Legal & Democratic Services to finalise terms and conditions and to enter into contract with the highest scoring bidder for the Tyres contract and Traffic Management contract.

 

REASON

 

i)        Under the current Public Contracts Regulations (2015) the Council is legally required to competitively tender if the value of the goods or services exceeds the current threshold of £189,330. Horsham District Council currently spends £45,000 per annum on tyres and associated services, and averages c. £80,000 per annum for traffic management services. Both contracts therefore exceed this threshold over the contract term.

 

ii)       The Council has not competitively procured either of these contracts previously but do have long standing agreements in place with suppliers. Both contracts are therefore to be brought into compliance, and to formalise the relevant contract management arrangements.