Issue - meetings

To consider the report of the Cabinet Member for Environment, Waste, Recycling & Cleansing

RESOLVED

i)          To delegate authority to the Cabinet Member for the Local Economy to award and enter into the contract to secure a supplier to purchase, install, maintain, and operate a network of Electric Vehicle Charge Points to the preferred supplier.

ii)         To delegate authority to the Director of Place, in consultation with the Cabinet Member for the Local Economy, to grant any leases required under the contract terms (and serve any notices required to exclude the security of tenure provisions in respect of such leases).

REASON

A fully compliant above threshold tender process is underway, and a preferred supplier should be identified in August. However, the next Cabinet meeting is not scheduled until 23 September 2021.  Therefore, delegated approval is sought to ensure there is no delay in starting the project.

Councillor Chris Brown, Cabinet Member for the Local Economy, reminded Members that Cabinet had approved an Electric Vehicle charge Point Strategy in March 2020.  The strategy focussed on providing charge points for residents without access to off-street parking, and supported the installation of charge points on Council owned land.  The Council had collaborated with the County Council and most of the councils within West Sussex to procure a supplier to purchase, install, maintain and operate the network at no net cost to the councils.  

The previous procurement process had been abandoned for the reasons set out in the report.  A second procurement process was now underway with the hope that a preferred supplier would be identified in September. 

All the councils involved wished to avoid any further delay and the Cabinet Member sought delegated authority to award and enter into a contract to allow the project to start as soon as possible.

RESOLVED

i)          To delegate authority to the Cabinet Member for the Local Economy to award and enter into the contract to secure a supplier to purchase, install, maintain, and operate a network of Electric Vehicle Charge Points to the preferred supplier.

ii)         To delegate authority to the Director of Place in consultation with the Cabinet Member for the Local Economy to grant any leases required under the contract terms (and serve any notices required to exclude the security of tenure provisions in respect of such leases).

REASON

A fully compliant above threshold tender process is underway, and a preferred supplier should be identified in August. However, the next Cabinet meeting is not scheduled until 23 September 2021.  Therefore, delegated approval is sought to ensure there is no delay in starting the project.