Decision details

In-cab technology

Decision status: Recommendations Approved

Is Key decision?: Yes

Is subject to call in?: Yes

Decisions:

The Cabinet Member for Finance and Assets, on behalf of the Cabinet Member for Waste, Recycling and Cleansing, reminded Members that the Council had been awarded £392,270 by the Department for Communities and Local Government in December 2012 for the implementation of a number of service improvements, particularly with regard to improving the quality and quantity of recycled waste collected.  As part of this funding application a technologies solution, known as ‘in-cab’ devices, which offered the benefit of an enhanced customer service with options in the software to improve recycling quality and participation had been proposed.

 

The technology would enable refuse operatives to relay real-time information to the Council’s contact centre if bins were not collected due to the quality of the materials (e.g. contamination of recycling materials) or if a bin had not been put out for collection.  It would also be possible to record which households required assisted collections and which households needed to be targeted with publicity and advice on materials to be recycled etc., with information explaining which material could and could not be placed in the recycling bins being automatically generated for sending to the household.  This would enable timely and correct information to be provided to customers.  Additionally the system would enable the migration of collection information to the website, keeping customers up to date with developments linked to scheduled collections such as weather conditions and vehicle breakdowns.

 

In order to identify what products were available, all suppliers listed on the Crown Commercial Services Local Authority Software Agreement (LASA) Lot 11 Framework had been invited to tender against a specification which met the Council’s requirements.  This had resulted in the submission of a single tender which had been evaluated and compared with other similar installations in the marketplace to ensure that the Council was obtaining value for money.

 

            RESOLVED

 

            That the tender submitted by Company A be accepted and that they be awarded the contract for 27 hardware installations plus software (residential and commercial options) with maintenance and licensing included.

 

            REASON

 

            Under the Council’s procurement rules it is necessary for Cabinet to agree to the award of a contract of this value.

 

 

Publication date: 26/05/2016

Date of decision: 26/05/2016

Decided at meeting: 26/05/2016 - Cabinet

Effective from: 03/06/2016

Accompanying Documents: