Agenda, decisions and minutes

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Items
No. Item

EX/92

Minutes pdf icon PDF 86 KB

To approve as correct the minutes of the meeting held on 30th March 2017

Minutes:

The minutes of the meeting of the Cabinet held on 30th March 2017 were approved as a correct record and signed by the Leader.

EX/93

Declarations of Members' Interests

To receive any declarations of interest from Members of the Cabinet

Minutes:

There were no declarations of interest.

EX/94

Announcements

To receive any announcements from the Leader, Cabinet Members or the Chief Executive

Minutes:

There were no announcements.

EX/95

Public Questions

To receive questions from and provide answers to the public in relation to matters which in the opinion of the person presiding at the meeting are relevant to the business of the meeting

Minutes:

No questions had been received.

EX/96

Overview & Scrutiny Committee

To consider any matters referred to Cabinet by the Overview & Scrutiny Committee

Minutes:

There were no matters currently outstanding for consideration.

EX/97

Census ICT Cloud Managed Service Provider - Preferred Supplier pdf icon PDF 121 KB

To receive the report of the Cabinet Member for Finance and Assets

Additional documents:

Decision:

RESOLVED

 

That the bid submitted by Company A be accepted and they be awarded the contract as the preferred supplier of the managed service for the Census Cloud hosting environment.

 

REASON

 

To progress the agreed Census ICT strategy and move to the cloud, a managed service provider is required.

 

Minutes:

The Cabinet Member for Finance and Assets reported that, in December 2016, the Census Joint Committee had agreed a new strategy for the Partnership which would see local data centres transferred into the cloud, which would provide a number of benefits to the delivery of IT for all the member Councils.

 

A key part of the support of this new environment was the procurement of a managed service provider to provide:

 

·        Design of the new cloud hosting environment

·        Transition of applications and data into the new environment

·        Support of the new environment once in production.

 

Following a procurement exercise, Company A had emerged as the preferred bidder by providing the highest scoring responses to the criteria for the tender whilst also demonstrating value for money over the length of the contract.

 

The Finance and Assets Policy Development Advisory Group had discussed the proposal.

 

            RESOLVED

 

            That the bid submitted by Company A be accepted and they be awarded the contract as the preferred supplier of the managed service for the Census Cloud hosting environment.

 

            REASON

 

            To progress the agreed Census ICT strategy and move to the cloud, a managed service provider is required.

EX/98

Appointment of a contractor to supply a replacement refuse collection fleet pdf icon PDF 125 KB

To receive the report of the Cabinet Member for Waste, Recycling and Cleansing

Additional documents:

Decision:

RESOLVED

 

(i)         That the tender received from Company A, being the most economically advantageous, be accepted and they be awarded the contract, as reported.

 

(ii)        That approval be given for the disposal of the existing refuse collection fleet on the best market terms achievable.

 

(iii)       That the Director of Community Services (or designated interim) be authorised to enter into a contract for the appointment of Company A and a requisite contract for the disposal of the existing fleet vehicles.

 

REASONS

 

(i)         To provide for a new refuse collection fleet to replace the existing fleet which has come to the end of its operational working life.

 

(ii)        To provide authority to dispose of the existing fleet at the best market price achievable.

 

Minutes:

The Cabinet Member for Waste, Recycling and Cleansing reminded Cabinet that, on 24th November 2016, they had approved the introduction of alternate weekly refuse collections for household waste and, in addition, had agreed to procure a replacement rear-loading refuse fleet to deliver the revised service.

 

Cabinet was therefore now requested to approve the award of a contract for the supply of a new refuse fleet following a procurement exercise.  This would be funded from the approved capital allocation of £3,000,000.

 

Upon receipt of the new fleet, the existing fleet would be disposed of on the best terms achievable.

 

The Waste, Recycling and Cleansing Policy Development Advisory Group supported the proposal.

 

            RESOLVED

 

(i)         That the tender received from Company A, being the most economically advantageous, be accepted and they be awarded the contract, as reported.

 

(ii)        That approval be given for the disposal of the existing refuse collection fleet on the best market terms achievable.

 

(iii)       That the Director of Community Services (or designated interim) be authorised to enter into a contract for the appointment of Company A and a requisite contract for the disposal of the existing fleet vehicles.

 

REASONS

 

(i)         To provide for a new refuse collection fleet to replace the existing fleet which has come to the end of its operational working life.

 

(ii)        To provide authority to dispose of the existing fleet at the best market price achievable.

EX/99

Forward Plan pdf icon PDF 113 KB

To note the Forward Plan

Minutes:

The Forward Plan was noted.

EX/100

To consider matters of special urgency

Minutes:

There were no matters of special urgency to be considered.